The overall leader of the production, a producer establishes and works within a show budget, assigning funds to departments and supporting the Production Manager and Director throughout the process. The Producer acts as an outside voice to support the director and PM but also grounds the production in the financial and public relations aspects of creating theatre when needed. Producers deal with all external production communications and works closely with Blue Canoe's staff on marketing and promotion.
Responsible for the artistic leadership on a show, the director comes up with the overall concept for the show, giving guidance to the cast, designers, and production team on how to work within this concept. The director leads character rehearsals, blocking rehearsals and is involved with the music and choreography of the show to ensure all aspects fit within their vision.
Some productions have either a Co-Director or Assistant Director. Some productions will have two Co-directors rather then 1 director, they both share equally the responsibilities of the Director. An Assistant Director supports the Director who still takes the artistic lead, an assistant works with them to help in any way needed, which can mean leading rehearsals, supporting rehearsals and research.
Production Manager (PM)
The production manager is ultimately responsible for ensuring that all aspects of the production are completed within budget assigned by the Producer and according to the designer's and director's visions and in time for the first public performance. The PM is responsible for ensuring all members of the production team are able to complete their tasks, sets deadlines and support any department as needed. It is the PM’s job to schedule and run as many production meetings as necessary throughout pre-production and rehearsals to make sure that communication is clear between all departments.
The Technical Director (TD), is responsible for the overall coordination of the technical used in the production. They make sure the technical equipment is used in a safe manner. They construct the Tech Week period which includes set up of lighting, sound, loading in of the set, sometimes construction of the set and the work with the PM to ensure all aspects of the production are completed safely, on budget and in time for the performance dates. The TD and PM are responsible for planning and running the load out of the show at the end of the run (often called Strike).
The Stage Manager has the overall responsibility of coordinating the theatrical production, they are responsible for everything within the actual play or musical, whereas the PM is responsible for managing the production aspects and the TD for the technical aspects. The Stage Manager schedules rehearsals with the guidance of the Director, Music Director, Choreographer and other creative team members to ensure rehearsals happen in a timely and organized manner. The SM acts as an overall liaison between the Director and Designers/PM/TD as you enter the Rehearsal process by completely daily rehearsal and show reports. The SM is also the first point of contact for the cast.
Assistant Stage Manager (ASM)
There are often several of these positions on a production, many also serving as stage crew, lighting or sound operators and back stage help as needed. The ASMs support the Stage Manager with rehearsals and any other aspects of the show as needed, they report directly to the SM for guidance.
Responsible for working on the artistic side of the production along with the director, this position works to ensure the Music is performance ready by opening night. The Music Director recruits a band, holds rehearsals and ensures a smooth integration of the cast and band throughout the rehearsal process. The position is often also responsible for holding vocal rehearsals for the cast, in the scenario there is not a Vocal Director or Vocal Coach. If those two positions do exist, the MD is still responsible for overall for the music in the production, which can include making cuts or adjustments to the music as needed.
Vocal Director/Vocal Coach
For some productions there is only a Music Director, but sometimes the position is split where the Music Director will work with the band and a Vocal Director or Vocal Coach will work with the cast. On some productions the Vocal Director or Vocal Coach will only be responsible for some aspects of the music, reporting to the Music Director throughout the process. These roles hold vocal rehearsals and ensure that the music is performance ready.
Working with the director on an overall vision, a choreographer develops all the movement and dance elements of a show (often in musicals) leading dance rehearsals.
Designers (Costume, Lighting, Set, Sound, etc.)
Set, Costume, Props, Lighting, Sound, Video, and Projection Design execution all fall under the management of the Production Manager, who helps to set their deadlines for prelim and final designs following the vision set out by the director. These departments may all have additional team members coordinated by the Production Manager in conjunction with the Designers. Each position is responsible for creating the designs for each area of production, often helping to construct each area they work on, costumes, lighting, set, sound, etc.
Head of Wardrobe
Working closely with the Costume Designer to dress the cast for the show. They often are responsible for sourcing and making the costumes, designing a changing list, working on quick change solutions and assisting during the run of the production.
Head of Props
Responsible for sourcing or making all the props required for the show. A prop is anything a member of the cast handles, as apposed to something they wear which is the responsibility of the Costume Designers or Head of Wardrobe.